Legal

Terms of Service

Last updated: June 2, 2026

These Terms of Service ("Terms") govern your access to and use of Zaiya, including zaiya.studio, the Zaiya application, the Atrium for clients and planners, public gallery links, forms, proposals, invoices, contracts, and related services (together, the "Service"). By creating an account, accessing the Atrium, or using the Service, you agree to these Terms.

Summary. Zaiya is software for luxury wedding photographers. You own your studio content. You are responsible for your clients, contracts, galleries, invoices, taxes, and use of the Service. Zaiya provides software, not legal, financial, tax, or photography services. These Terms explain the rules for using Zaiya.

These Terms are not legal advice. Questions can be sent to hello@zaiya.studio.

1. Eligibility And Accounts

You must be at least 16 years old and able to enter into a binding agreement to use the Service. If you use Zaiya for a studio, company, partnership, or other organization, you represent that you have authority to bind that organization.

You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account. Notify us promptly if you believe your account or workspace has been compromised.

2. The Service

Zaiya provides tools for managing photography studio workflows, including clients, planners, collaborators, shoots, galleries, proposals, contracts, invoices, payments, files, communication, blog posts, forms, the Atrium, and automations. Features may change as the product evolves.

3. Subscriptions, Billing, And Taxes

Some Zaiya features may be offered through paid subscriptions or usage limits. Prices, plan limits, and billing intervals are shown at the point of purchase or in the application. Unless stated otherwise, subscriptions renew automatically until canceled.

  • Payments. Subscription payments are processed by Stripe or another payment provider. By subscribing, you authorize recurring charges for the selected plan.
  • Cancellation. You may cancel a paid plan according to the cancellation flow available in the Service. Access to paid features may continue until the end of the paid billing period.
  • Refunds. Subscription fees are non-refundable except where required by law or stated in a separate written agreement.
  • Taxes. You are responsible for any taxes related to your subscription or your own client transactions.

4. Your Content And Ownership

You retain ownership of the content you submit to Zaiya, including client records, planner records, gallery data, files, messages, proposals, invoices, contracts, blog posts, and form submissions ("Your Content").

You grant Zaiya a limited license to host, copy, display, transmit, process, and back up Your Content solely as needed to provide, maintain, secure, and improve the Service. For content you choose to publish publicly, such as public blog pages or gallery links, you also authorize Zaiya to display that content at the public URLs you enable.

5. Photographer Responsibilities

Zaiya is a tool for your photography business. We are not a party to your contracts, bookings, gallery deliveries, payment disputes, vendor relationships, or client relationships. You are responsible for:

  • Your services, deliverables, pricing, refunds, and client promises
  • The accuracy and legality of client, planner, and vendor data you add
  • Your privacy notices, consents, and data protection obligations
  • Your contracts, invoice details, taxes, and payment terms
  • Your use of Atrium links, public gallery links, collaborator access, and file sharing
  • Reviewing any AI-assisted drafts or automated messages before sending

6. The Atrium And Public Links

Zaiya may let you create Atrium access for clients and planners, proposal links, invoice links, contract links, gallery share links, and public forms. You are responsible for deciding who receives access, what they may see, and whether the shared content is appropriate for that person.

You must not use public links or the Atrium to share unlawful, confidential, infringing, or sensitive material without proper rights and permissions.

7. Payments, Invoices, And Contracts

Zaiya may help you create invoices, proposals, contracts, electronic signature flows, and payment links. These tools are provided for convenience and do not replace professional legal, accounting, or tax advice. You are responsible for reviewing all terms, amounts, taxes, and legal language before sending them to clients.

Electronic signature features may capture audit information such as typed names, timestamps, IP addresses, and user-agent strings. Whether a particular document is enforceable depends on the document, the parties, and applicable law.

8. Acceptable Use

You agree not to:

  • Use the Service for unlawful, deceptive, abusive, or harmful activity
  • Upload malware or interfere with the Service's security or operation
  • Attempt to access accounts, workspaces, systems, or data without authorization
  • Scrape, copy, reverse engineer, or misuse the Service except as allowed by law
  • Use the Service to send spam or harassing messages
  • Upload content that infringes intellectual property, privacy, publicity, or other rights
  • Store or distribute illegal content or material that exploits or endangers minors
  • Use Zaiya to build, train, benchmark, or improve a competing product

9. Third-Party Services

Zaiya relies on and integrates with third-party services such as Supabase, Stripe, Resend, Cloudflare, Vercel, Google, and gallery or storage providers. Third-party services are governed by their own terms and privacy policies. Zaiya is not responsible for third-party downtime, policy changes, or service failures.

10. AI And Automation

AI and automation features may draft messages, summarize information, or suggest next steps. They may be incomplete or inaccurate. You are responsible for reviewing AI-assisted or automated output before relying on it or sending it to any client, planner, vendor, or collaborator.

11. Zaiya Intellectual Property

Zaiya owns the Service, software, design, branding, logos, product language, and Zaiya-authored website and blog content, except for Your Content and third-party materials. These Terms do not grant you any rights in Zaiya intellectual property except the limited right to use the Service under these Terms.

12. Privacy

Our handling of personal information is described in the Privacy Policy, which is incorporated into these Terms.

13. Suspension And Termination

You may stop using Zaiya at any time. We may suspend or terminate access to the Service if you violate these Terms, create risk for Zaiya or other users, fail to pay amounts owed, or use the Service in a way that may be unlawful or harmful.

After termination, provisions that by their nature should survive will survive, including ownership, payment obligations, disclaimers, limitations of liability, indemnity, and dispute provisions.

14. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, ZAIYA DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

Zaiya does not guarantee that the Service will be uninterrupted, error-free, secure, or that it will produce any particular business, booking, revenue, legal, or client-experience result.

15. Limitation Of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ZAIYA WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, LOST REVENUE, LOST DATA, LOSS OF GOODWILL, BUSINESS INTERRUPTION, OR COST OF SUBSTITUTE SERVICES.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ZAIYA'S TOTAL LIABILITY FOR ANY CLAIM RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF USD $100 OR THE AMOUNTS YOU PAID TO ZAIYA FOR THE SERVICE IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.

16. Indemnity

You agree to defend, indemnify, and hold harmless Zaiya from claims, damages, liabilities, losses, and expenses arising from Your Content, your use of the Service, your violation of these Terms, your violation of law, or disputes between you and your clients, planners, collaborators, vendors, or other third parties.

17. Disputes

Before filing a formal claim, you agree to contact us and try to resolve the dispute informally for at least 30 days. These Terms do not limit rights that cannot be waived under applicable law. Any governing-law, venue, arbitration, or consumer-rights requirements should be reviewed by counsel for the Zaiya operating entity and launch jurisdictions.

18. Changes To These Terms

We may update these Terms from time to time. The "Last updated" date shows when the latest version took effect. Material changes may be communicated by email, in-app notice, or posting on this page. Your continued use of the Service after the effective date means you accept the updated Terms.

19. Contact

Questions about these Terms can be sent to hello@zaiya.studio.

These Terms should be reviewed by counsel before broad commercial launch, especially for the operating entity, governing law, consumer rights, and payment/refund requirements.